Public Library

There are no positions currently available.

Calling all St. Charles gamers! On July 18,2013 we will be running two video game tournaments. We just don’t know which! We are relying on you to tell us which are your favorite among three games. Two will be chosen to take place in the morning and the afternoon.

Please leave a comment, indicating your grade level this school year and your two favorite games among Mario Kart Wii, Kinect Just Dance 4 and Super Smash Bros Brawl. Due to the rating, only students who have completed 5 – 8 grades will be eligible to register for a Super Smash Bros tournament, should that game be chosen. Thanks!

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

NOTICE OF REGULAR JULY 2013

MEETING DATE CHANGE

 The regular monthly meeting of the Board of Trustees of the St. Charles Public Library District originally scheduled on July 10, 2013, has been rescheduled to Wednesday, August 7, 2013, at 7:00 pm, at the Library (One S. 6th Avenue, St. Charles, IL 60174).

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

NOTICE OF REGULAR JUNE 2013

MEETING TIME CHANGE

 The meeting time of the regular monthly meeting of June 12, 2013 of the Board of Trustees of the St. Charles Public Library District at the Library (One S. 6th Avenue, St. Charles, IL 60174) has been changed from 7:00 pm to 6:30 pm.

(2 Part-time positions available, 12-14 hours a week average)
Schedule: Position 1 will include Tuesday and Wednesday mornings, and alternate Saturdays from 8:30-5. Position 2 will include Mon, Tues, Thurs, and Friday from 3 to 6, and alternate Saturdays from 8:30-1:00.
Duties: Will include serving patrons and checking items in and out, patron registration, processing reserves, answering phones, and other related circulation duties.
Qualifications: Must have a High School diploma, excellent customer service skills, and cash register and PC skills. Customer service experience in a comparable setting preferred. Experience in a public library with a comparable ILS (SIRSI) preferred.
Salary: Starting at $10.68-13.35/hour, depending on experience. Training provided.
Applications and Resumes accepted until 5:00 PM on May 24th, 2013.

(Part-time year-round position available, 14 hours a week)
NOTE: This is not a summer only position. Please apply only if you are available year–round.
Schedule: Mondays and Thursdays 5-9:00, and Saturdays 12-5:00
Duties: Will include re-shelving and maintaining order of library materials in both the Youth Services and Adult areas.
Qualifications: Some knowledge of the Dewey Decimal system, library materials, collections, and formats preferred. Public Library experience also helpful.
Salary: Starting at $8.25/hour. Training provided.

Applications and Resumes accepted until 5:00 PM on May 24th, 2013.

MINUTES

SPECIAL MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

APRIL 24, 2013

 The Special Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, April 24, 2013 at 7:00 pm at the Library.  Present:  President Tory Haines, Vice-President/Secretary Kimberly Reese, Trustees, Norm Huntley, Mike Hill, Karen DeVault, Cynthia Steimle.  Director Diana Brown and Administrative Assistant Virginia Tsipas.  Absent:  Treasurer Debra McManus. Guests:  Floyd Anderson, Michael Barnes and Dawn Brightfield of Lohan Anderson.  Staff:  Bryan Wood, Myung Gi Sung, Denise Farrugia, Heidi Krueger.

President Haines called the Special Meeting to order at 7:00 p.m.

100.     Library Facilities Plans Under Consideration

            a.   Interior Upgrades and Improvements to Existing Facility

            b.   Expansion of and/or Additions to Existing Facility

            c.   Satellite Facility

            d.   Maintenance and Replacement of Existing Major Systems

101.     Funds Available

102.     Funding Options

103.     Library Demographics and Use

104.     Development of Integrated Facilities Plan

Mr. Anderson stated if the Library went for referendum, we would be two to three years out to occupy the expanded building.  He referred to the Facilities Expansion Timeline of Lohan Anderson working with the Library since 2004 and the Facilities Options to discuss at this meeting.  Mr. Anderson explained the options available:

Option 1 – build out existing retail space for branch library this year, complete interior improvements of existing Library now, and go for a referendum in two to three years, occupying in five to six years.

Option 2 – complete interior improvements of existing Library now, build branch library next year on an owned site and go for referendum in five years for Library expansion, occupying in 10-11 years.

Option 3 – complete interior improvements of existing Library now and go for referendum with branch library and main Library expansion together when economy improves.

Option 4 – complete interior improvement of existing Library now, do not build branch library, go for referendum in a few years for main Library, to occupy in 5-6 years.

Mrs. Brown said if we were to build a branch on western corridor we may want to obtain a location more centrally located between the northwest and southwest portions.  If we build too close to Gail Borden, it is not serving all people on the western corridor.

Mrs. Haines felt that neither of the options for lease were an ideal space; the buildings themselves nor the amount of money to build out.

 Mrs. Haines asked the Trustees to speak about their opinions regarding the options presented, based on all the information that was provided within the Board packet.

Mr. Huntley said if people on the west side are heavy users, giving them a space seems to be a convenience.  This was selling point in original talk about main referendum.   Now I see as a negative because if they get a branch why would they vote for a future referendum.  Option 2 requires building a branch and I see that as a negative.  The interior of this building needs to be done now.  I am leaning toward options 3 and 4.  We should inquire about land that some other governmental agencies may have that they might like to have us as an inhabitant.  How bad does community really want a branch?  If we go to referendum, we expand this building, build branch and quietly seek land donations.

Mr. Anderson asked what areas in community showed strength in referendum results.  Mrs. Brown said we have referendum statistics.  Mr. Anderson asked if people on west side would support branch.  Mr. Huntley said the branch was something we wanted to consider.  Mrs. Haines said nobody thinks libraries need bricks and mortar; everything going digitally.  People say no more taxes.

Mr. Hill said there was considerable support for referendum considering how difficult times were.  There were people who voted in favor, but questioned whether we needed a bigger building.  People would say we do not need more space.

Mrs. Brown said the library is now considered a community center.  Dr. Steimle said the feeling she is receiving from people is that there is already a lot of community space.  They say the library should be a library and we do not want the library to be a community center.  When she was running for office of Trustee she went door to door to talk with citizens about this.

Mrs. DeVault said people on the west side are excited about the thought of a branch.  Whether they would vote for referendum she does not know.  The branch is not negative because it would make people happy.  People are happy to think about community space.  People notice the Library is looking worn and want it updated.  Work on improvements now with existing money and use some furniture in a newly expanded facility if we go for a future referendum.  Ideally not good to rent.

Mr. Hill said once he was really in favor of a branch and now he is not.  Looking at cost he does not think we will have a nice branch with what is it going to cost us.  It will take away from main Library’s services.  We should focus on existing facility.  Decide what is more important and do what we need now with money we have or do we need to go for smaller referendum.  The tax levy referenda are mostly shot down.  If we do a branch and expansion we have to have more revenue.  In Sugar Grove they could not open their library all the time.  Of four options, he would prefer Option 4.  Also maybe look at all we want to do and how much we need and then maybe go for referendum and maybe a branch would bring more support.  Option 5, doing all things, look at money available now or do we need $8 million more?

Mr. Anderson asked him what we should do.  Mr. Hill said meeting space, digital services, air conditioning and heating to be sure it will be functioning properly.  A real HVAC system to be good for 20-30 years.  Mrs. Reese asked if he meant to put all our efforts on existing building.  Mr. Hill said yes.  He is not sure if we offer a branch that we could afford both.  Mrs. Brown said we would need to shift staff and materials from main library to satellite.

Mr. Hill asked if patrons at the branch were going to receive same service as what they receive at main library.  If you don’t have great staff, services and programs, a branch will not work.

Mrs. Reese said she agrees with Mrs. DeVault about the people in the northwest liking a branch.  There are a lot of young families.  I don’t think the facilities we have seen are viable options.  Biggest concern is that a branch will be less than what people expect here.  If it is not of the same quality then people in the northwest will say okay this is what you gave us?  I do not know about referendum, do not think it would pass.  Do not think economy has improved as much.  I am really undecided in my own mind.  We do need to do more than putting bandaids on this building.  Make a decision about the referendum and think if we are going to go forward or put it away.  I do not want to get in over our heads.  Not be able to fund branch the way we want to.

Dr. Steimle said there is a feeling in the northwest area that although there is a Gail Borden branch, there is an emotional perception.  They do not feel Gail Borden is their library.  Why go to Gail Borden when we do not pay taxes there.  It is not very far to come to this facility.  I would not vote for branch library and it would detract from here.  A branch in retail space does not seem good.  If you went with a branch like that, it would have a small children’s section and small popular section and keep cost down.  Do not spend a lot of money on branch as it pulls from main library.  She would prefer Option 4.

Mr. Huntley asked if we had more information on the bridge.  Mr. Hill said Brian Townsend said they have not done a formal count but will do one in July.  Preliminary reports show that 7,500 cars use the bridge on a daily basis.  It would be nice to find out if people have used the bridge to get to the Library; is it more convenient?

Mrs. Haines said on Randall Road there is a Delnor Express.  She wondered about previous discussion of a Library Express.  Mrs. Brown said Aurora Public Library has an “Express Library” branch.  Mrs. Haines said in her mind a branch should never offer the whole package.  Branch could be very simple.  Not sure if it would appease people.  She asked Mr. Anderson about branches in Chicago.

Mr. Anderson said the City branches are efficient and tight on space.  Condensed version of everything in their main library.  Mr. Barnes said they all offer the same things.  Mr. Anderson said to remember that Chicago is big and people will go to branches rather than travel farther to main Chicago library.

Mrs. Haines said the cost is astounding to build out a branch.  The rental facilities we saw are inadequate.  I do not believe library branches should be in a retail center.  She would be comfortable with Option 4.  In our time is any government going to go into debt?  It would be looked upon very negatively by the public.  Do not know what to offer that would not be inadequate.

Mr. Anderson said Option 5 with last set of plans was a reduced program.  We did not do a plan of doing expansion in phases.  There are some major physical and mechanical issues here.  In long term it would cost more to operate and build.  He thinks you would have to go for referendum.  He said if you just do mechanical and interior it would cost between $300,000 to $500,000 just for this building.

Mrs. Reese said to go with Option 4 and wanted to know when we would go to referendum.  Mr. Anderson said in about 3 years.

Motion by Mr. Huntley, second by Mr. Hill, to go with Option 4 and complete interior improvements now in relation to funds available.  Look further into expansion of this building on a smaller scale, hold off on any branch library for the future and possibly go to referendum in two to three years down the road.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  McManus.  ABSTAINING:  None.

Mrs. Brown said we have completed study of what needs to be done now to update current interior and it would cost about $450,000.  Department managers looked at what the architect could do and what we could do.

Mr. Anderson said we need to redo the revised conceptual plans if we are going to do half of it.  We have to overlay it with what is going on now with the interior.  We would look at what could be done without a referendum.

Mrs. Brown met with Bryan Wood and Nick Petta to review 2011 equipment evaluation to see needs to 2018 and found it would cost about $326,800.

Mr. Anderson asked if the Peterson house was empty and if the Library was going to tear it down.  Mr. Hill said it was empty and in terrible condition.  Mr. Huntley asked to have this matter placed on the May agenda and to wait until school is out before we do anything with the house.

Mrs. Haines said we are having a new Director and we have to think about what we are giving the new Director.  Mr. Anderson joked it is not fair for Mrs. Brown to leave before they leave.

ADJOURN

Motion by Mr. Huntley, second by Mrs. Reese to adjourn at 7:51 p.m.  AYES:  Huntley, Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  McManus.  ABSTAINING:  None.

Kimberly Reese

Secretary, Board of Trustees

MINUTES

REGULAR MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

APRIL 10, 2013

 The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, April 10, 2013 at 7:00 pm at the Library.  Present:  President Tory Haines, Vice-President/Secretary Kimberly Reese, Trustees Norm Huntley, following approval for him to attend electronically, Mike Hill, Karen DeVault, Cynthia Steimle; Director Diana Brown; Administrative Assistant Virginia Tsipas.  Absent: Treasurer Debra McManus.  Guest:  Floyd Anderson of Lohan Anderson.  Library Staff present:  Bryan Wood, Myung Gi Sung, Denise Farrugia, Jean Langlais, Heidi Krueger.

Mrs. Haines requested a roll call of the Board Trustees to establish a quorum of those physically present in order to permit Trustee Norm Huntley to attend electronically.  Carried by roll call vote as follows:  AYES:  Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, McManus.  ABSTAIN:  None.

In accordance with Electronic Attendance at Meetings Rules, adopted by the Board of Trustees on April 11, 2007, and with the submission of the Electronic Attendance Request of Trustee Norm Huntley, who could not physically attend the meeting because of personal illness, a Motion was made by Mike Hill, second by Karen DeVault, to accept the request of Norm Huntley to attend the meeting electronically.  AYES:  Hill, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, McManus.  ABSTAIN:  None.

At 7:03 pm, Mr. Huntley joined the meeting electronically.

WELCOME OF GUESTS

Mrs. Haines welcomed the staff members present at 7:04 pm.

AGENDA TAKEN OUT OF ORDER

 Motion by Mrs. DeVault, second by Mrs. Reese, to move to Agenda Item 92.  Unanimously carried.

UNFINISHED BUSINESS

92.       BUILDING PROGRAM STATUS REPORT AND DISCUSSION

            a.         Satellite Facility:  Update on Cost Estimates

Floyd Anderson spoke of two potential satellite spaces.  Diana Brown, Bryan Wood, Floyd Anderson and Dawn Brightfield visited both retail spaces in the northwest portion of the Library district in South Elgin.  The spaces are located in Prairie View Center and Thornwood and are within one-quarter mile of each other.  There have different landlords for each space.

 Prairie View Center is a 7,700 square foot “L” shape building, which is an unfinished space.  The ceiling height is 28 feet.  The building is in pretty good shape.  Landlord does provide some air conditioning on the roof and we would have to put toilets in and bring in electricity.  Parking is shared with regular retail parking.  Windows are only facing the northeast.  Some skylights could be added to roof for more natural lighting.

The Thornwood location is a stand-alone, one story retail building and has 11,369 square feet.  Broker said he could ask owners about subdividing the building so that the Library would purchase a 7,779 square foot unit.  The building was previously occupied as a motor cycle shop.  The mechanical, electrical and toilets would be within the Library side of the building.  The walls and floors are finished, but nothing of a high level finish.  Being a single story building, during a rain storm you would hear the rain.  Many of the existing walls could be reused and painted.  The building has a small mezzanine which could be used for book storage, has some offices and lower ceilings.  Service desk would have to go.  We could install a materials lift to use with mezzanine for materials storage.  There is efflorescence on the exterior brickwork of the building.  The suspicion is this happened when either because the outer wall wasn’t built or detailed correctly and water is getting into the walls.  It could be cleaned off and possibly last for 10 years, but it may come back.  With a contract if something happened you would have to go to landlord asking them to initially clean the brickwork and inspect roof for fixing any leaks now.  Ask other retail stores if they have had any issues with efflorescence.  The space has windows on south, west and east sides providing ample natural light.

With either location we could build a vestibule to deal with weather and patron comfort.

Construction drawings have been provided for both buildings with cost estimates for build out.  Thornwood building would be $1,038,383 and the Prairie View building would cost $1,391,738.  Design and pricing contingencies, escalation and construction contingencies:  Thornwood $1,266,386 or $148 per square foot and Prairie View $1,698,427 or $230 per square foot.

Landlord would give $100,000 to defray set up costs at Prairie View Center.  We could negotiate a higher number.

Lohan Anderson is working with a professional cost estimating firm, Faithful and Gould and they are a good estimator; they estimate high.  With some careful thought, you could probably have a lower budget number.

Mrs. Brown stated that we should abandon Prairie View Center given all the issues.  Mr. Anderson said if you talk with Thornwood you might get more space; although, he doesn’t think it would make a good branch library.

Dr. Steimle said the effort is to serve our patronage and if we cannot find a good space then we have the space here.

Mr. Anderson said once you build you will not close.  If you rent you can re-evaluate it.  Thornwood is a good size and you could have more meeting space.

Mrs. Reese asked if we build a satellite of this size what would the cost be.  Mr. Anderson said between $350 or $400 per square foot and that would not include the land cost.

Mr. Hill said this gives us a concrete idea of cost and possibilities.  Mrs. Haines asked what size we should look for in a branch.  Mr. Anderson said 8,000 square feet.  Mrs. Haines said I am not thrilled with either space.  Mrs. Brown asked who would look at the building with the efflorescence.  Mr. Anderson said someone from his office could go up on the roof.  Give to broker and landlord and have them react to it.  Mr. Anderson said it is salt in mortar, as moisture collects in wall, the salt seeps out and the sun dries it.

Mr. Huntley said renting is a waste of our money.  Buying a building, you would have enough parking.  We should finish our main building and then worry about a satellite.  Mr. Anderson asked if we have a satellite, what is the best location.  Mrs. Brown said the objective was to explore the west side satellite option.  Next step is to look at whole picture.

Mrs. Brown scheduled a Special Board Meeting for April 24, 2013 at 7:00 pm with the architects, a strategic facilities meeting, along with what we are doing with this building, possible satellite, monies available now, possible referendum in the future.  Mr. Anderson suggested Trustees send any suggested agenda items to Mrs. Brown.  Mrs. Brown will notify Prairie View Center that we are not interested.  Mrs. Haines said Trustees would wait until after the meeting to possibly look at Thornwood space.

Mr. Anderson left the meeting at 7:58 pm.

MINUTES:  Regular Meeting, March 13, 2013

Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Minutes of the Regular Meeting of March 13, 2013.  Carried unanimously.

TREASURER’S REPORT:  March 2013

INTERNAL BUDGET REPORT:  March 2013

YEAR-TO-DATE STATEMENT:  March 2013

FUND BALANCE:  March 2013

INVESTMENT REPORTS for Valley Community Bank,

Harris Bank and IIIT:  March 2013

Motion by Dr. Steimle, second by Mrs. Reese, to approve the Treasurer’s Report for March 2013, the Internal Budget Report for March 2013, the Year-to-date Statement for March 2013, the Fund Balance Report for March 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for March 2013.  Carried unanimously.

BILLS:  March 2013

Motion by Mrs. DeVault, second by Mrs. Reese, to approve the bills for March 2013 in the amount of $447,505.26.  AYES:  Hill, Haines, DeVault, Reese, Steimle, Huntley.  NAYS:  None.  ABSENT:  McManus.  ABSTAIN:  None.

DIRECTOR’S REPORT:  March 2013

Mrs. Brown would like to congratulate the winners of the election.  Mrs. Haines and Mrs. DeVault will be sworn into office at the organizational meeting on June 12, 2013.  Mrs. Brown was not able to join in on the environmental seminar for the Per Capita Grant.  There were some technical problems at the State Library and she is waiting to hear about rescheduling.  Motion by Mrs. Reese, second by Mrs. DeVault, to accept the Director’s report.  Carried unanimously.

COMMITTEE REPORTS:

Foundation (Karen DeVault)

Mary Ann Tilton was installed as a new Director.  Phil Kessler may be a Director Emeritus in the future.  Friends’ book sale will be April 19-21.  Landscape dedication will be April 28 at 2:00 pm and there will be a couple speakers.  The Foundation would like to have support by Board members attending.

Intergovernmental Group (Karen DeVault)

School Board spoke about commercial virtual learning proposal and turned it down, and summits for mental health. Mrs. Brown said Marianne Weick has been attending the mental health summits.  City of St. Charles blog has PR stories about their employees, small acts, big impacts.  Internet Essentials by Comcast program was mentioned.  Park District plans to do a community survey.  James Breen Park has new landscaping and signage for easier access.  Mayor DeWitte farewell will be held on April 17, 2013 at 7:30 pm at the Arcada.

LINC (Kimberly Reese)

The Board evaluated the Director who received 2.5% salary increase to $101,000.  Itasca Library is getting a new roof.  Glen Ellyn Library is reconfiguring space.  Mini golf activities by various libraries and the foundations are sponsoring in the libraries.  LINC needs to spend this next year rethinking direction of LINC:  what are they providing for member libraries, what they want and bringing the libraries into the 21st century.

Motion by Mr. Hill, second by Mrs. Reese, to accept the Committee Reports.  Carried unanimously.

Communications and Citizen’s Comments:  Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

Mr. Hill stated that the presentation by Author Kevin Brockmeier was terrific and there was a great turnout of about 75 people.  Marlise Schiltz did an excellent job with the event.  Pam Salomone has done a fantastic job with PR.  He mentioned that the program was late in starting.  Mrs. Brown said the program started at 7:04 pm.  He said program should begin as advertised.  The author was also at ECC.  Mr. Hill asked if the Library could get an assessment of how people hear about the Library’s programs.  Mrs. Brown said the winner of the book design was also in attendance.  Mr. Hill also commented that the revised Mission Statement which was in the Board packet for March was well done.

UNFINISHED BUSINESS

92.       BUILDING PROGRAM STATUS REPORT AND DISCUSSION

            b.         Main Library Improvement Project:  Status Report

This agenda item will be discussed at the April 24, 2013 Special Meeting.

 93.    REPORT ON STATUS OF LIBRARY WEBSITE REDESIGN PROJECT

Mrs. Brown said the RFP has been completed and will go out for bids and proposals will come to the Board.  Pam Salomone has done a very good job.  If any of the Trustees want a copy of the RFP, let Mrs. Brown know and she will email the document to them.

NEW BUSINESS

94.       SPECIAL RECOGNITION:  10TH ANNIVERSARY OF TRUSTEE DEBRA McMANUS

Mrs. McManus was absent.

95.       SCHEDULE POLICY COMMITTEE MEETING

Mrs. Brown will email the Policy Committee to schedule a meeting.

96.       BUILDING MAINTENANCE AND REPAIRS

                  Open Agenda Item to Address Any Emergency Needs

Nothing to report.

97.       REVIEW OF DIRECTOR:

            a.   Report on Objectives, 2012/2013

            b.   Proposed Objectives, 2013/2014

            c.   Annual Review

Mrs. Brown asked if there were any questions on the objectives.  She wanted to direct the Trustees to an objective from the new Strategic Plan, page 000837 of the Board packet, “c.  Develop an overall plan that integrates “a” and “b” within the context of the revised, downsized concept plan.  The total plan is the ultimate goal.  The financial plan – use of reserves, a possible referendum, a capital campaign, and other financing options – that encompasses all three project components should be developed.”

 Mrs. Brown also spoke of objective A.1. on page 000836 of the Board packet, “Contract with search firm to make recommendations for new Director.”  Mrs. Brown indicated that she will do what is convenient for the Board, but she is thinking about retirement at the end of this calendar year.

Mr. Huntley asked what kind of things Mrs. Brown would like to complete before leaving.  Mrs. Brown said integrated plan for facility project.

98.       CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:

            a.         Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]

            b.         Litigation [5 ILCS 120/2(c)(11)]

            c.         Personnel [5 ILCS 120/2(c)(1)]

Motion by Mrs. Reese, second by Mr. Hill to adjourn to Closed Session with regard to Personnel [5 ILCS 120/2(c)(1)] matters at 8:16 pm.  AYES:  Hill, Haines, DeVault, Reese, Steimle, Huntley.  NAYS:  None.  ABSENT:  McManus.  ABSTAIN:  None.

Reconvene to Regular Meeting at 8:42 pm.

99.       POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION

Motion by Mrs. DeVault, second by Mrs. Reese, to increase the Director’s salary up to a total of 3% retroactive to January 1, 2013, and offer a one-time $5,000 net bonus.  AYES:  Hill, Haines, DeVault, Reese, Steimle, Huntley.  NAYS:  None.  ABSENT:  McManus.  ABSTAIN:  None.

ADJOURN

Motion by Dr. Steimle, second by Mrs. Reese, to adjourn at 8:44 pm.  AYES:  Hill, Haines, DeVault, Reese, Steimle, Huntley.  NAYS:  None.  ABSENT:  McManus.  ABSTAIN:  None.

Kimberly Reese, Secretary

Board of Trustees

Me Before You by Jojo Moyes. Set in England, this is the story of an upper class daredevil businessman who is in an accident that leaves him a paraplegic, but the real focus is on the working-class, small town girl hired to be his caretaker and how she is changed by the experience. The ending, though sad, is also satisfying. The book is both exactly what you think it will be, but also a bit more. The end result is not only a wonderful read, but also a thought-provoking book about the rights and dignities of the disabled.

Another thoroughly enjoyable book is Everything Matters! by Ron Currie. The premise is that a child, Junior Thibodeau, knows from the day he is born (actually, before he is born) that the world will end in 36 years, X-# of days and months, the result of an asteroid now en route from Neptune. As Junior comes-of-age in a family consisting of his hard-working but emotionally distant father, alcoholic mother, and drug-addict-turned-baseball phenom brother, the knowledge that life as we know it may be a giant exercise in futility informs his attitudes and actions. Part romance, part family saga, part post-apocalyptic/dystopian fantasy, the novel’s strengths are the quirky/snarky tone of the supernatural force that imparts this wisdom to Junior and the moral dilemmas Junior confronts with believable confusion.

Robert Crais’ new stand-alone, Suspect, is a totally fabulous must read for animal lovers, especially dog lovers. California LAPD cop Scott James and his working dog Maggie try to solve the murder of Scott’s first human partner, Stephanie. This is especially recommended on audio and will be enjoyed by non-pet people as well.

A totally light read (although with some strong language) is Insane City by Dave Barry. This book is exactly as the title suggests: insane. The story centers around the eve of an opulent wedding in Miami and a wild group of groomsmen. Everything that can go wrong does, however improbable, and the result is a fun read. This is probably a good read-alike for Evanovich lovers, but without the mystery.

If you like historical fiction, try Freeman by Leonard Pitts. Set in the post-Civil War era, three main characters tell the story. Sam is an educated former slave who leaves his job in the Northeast to return to Mississippi in hopes of finding his wife, Tilda, from whom he was torn apart 15 years earlier. The third character is a young, wealthy white widow who hopes to fulfill her dead abolitionist father’s dream of building a school for slaves. Their paths eventually intersect, but until they do the storyline seems to run amok. The end result is a story that takes the reader on a long journey into a portion of the United States unwilling to accept the outcome of the war. Warning: There is heavy usage of the “N” word, as well as some violence, but mainly it’s just sad to read about the terrible, demeaning and ignorant treatment of slaves.

Nonfiction fans will want to read The Worst Hard Time by Timothy Egan (978.032 EGA). Set in a remote area of Oklahoma, Egan introduces the reader to real characters who lived under conditions difficult to imagine, during the Depression and Dust Bowl. Even the little things in life became a treacherous journey. For example, you could not shake someone’s hand during a “duster’ because there was so much static electricity in the air that a man could get knocked to the ground. This is a fascinating story told in a very readable style.

It’s time to get out of the kitchen and start cooking on the backyard grill. If you need ideas for what to grill or how to do it, try one of the Library’s many cookbooks and DVDs devoted to grilling. Here are a few:

Bobby Flay’s Barbecue Addiction (641.5784 FLA) is written by the celebrity chef and Food Network host.

Fire It Up: More than 400 Recipes for Grilling Everything (641.76 SCH), by Andrew Schloss and David Joachim, answers the question “What can we grill?” Answer is “Everything!”

Barbeque Makes Everything Better (641.76 CHR), by Aaron Chronister and Jason Day, is a collection of easy-to-follow recipes for any occasion.

Zinio, your resource for full digital copies of favorite magazines, has cooking magazines, and you will find some tasty recipes. Questions? Ask Us!

KT

There are no positions available at this time.

Board of Trustees

St. Charles Public Library District

Regular Monthly Meeting:  May 8, 2013

AGENDA

 Board Meeting: Wednesday, May 8, 2013, 7:00 p.m., Bisbee Conference Room at the Library, One South Sixth Avenue, St. Charles, IL 60174.

Mission Statement

Discover your Library:  Your gateway to information, reading enjoyment, cultural enrichment, community involvement, and lifelong learning.

 AGENDA:                                                                 

I.    Call to Order

II.    Welcome of Guests

7:00 p.m.    ANNUAL BOARD WALK THROUGH  (Agenda Item 106)

III.    Approval of Minutes of Regular Meeting, April 10, 2013

IV.    Approval of Minutes of Executive Session, April 10, 2013

V.    Approval of Minutes of Special Meeting, April 24, 2013

VI.    Approval of April 2013 Treasurer’s Report

VII.    Approval of April 2013 Bills

VIII.    Approval of April 2013 Director’s Report

IX.    Committee Reports

X.    Communications and Citizen’s Comments

XI.       Unfinished Business

105.     Building program: Integrated facilities plan

a.   Architect’s project planning status summary

b.   Architect’s proposal to prepare and implement integrated facilities plan

106.     Annual Board Walk through

107.     Special recognition: 10th anniversary of Trustee Debra McManus

XII.      New Business

108.     Disposition of property at 616 Illinois Avenue

109.     Schedule Finance Committee meeting

110.     Selection of Executive Search Consultant

111.     Ordinance 2012-2013-7: Authorizing Public Library District Non-Resident Cards

112.     Per Capita Grant 2014: Establish plan and date for environmental scan

113.     Proposal for improvements to east elevator

114.     Approval of full time Electronic Resources Coordinator

115.     Building maintenance and repairs

116.     Closed Session for Discussion of the following subjects:

a.   Acquisition and lease of property [5 ILCS 120/2 (c) (5) and (6)]

b.   Litigation [5 ILCS 120/2 (c) (11)]

c.   Personnel [5 ILCS 120/2 (c) (1)]

117.     Possible Vote on Items Discussed in Closed Session

MONTHLY REPORTS

Department Managers’ Report, April 2013

Statistical Report, April 2013

The shortlist for the 2013 Andrew Carnegie Medals for Excellence in Fiction and Nonfiction has been announced, and includes titles that have been flying off the shelves this past year. If having your personal book selection validated by a team of library and reading experts is a pat on the back to your good taste, then the titles below may give you a literary glow for the rest of the day.

The finalists for fiction are:

This Is How You Lose Her by Junot Diaz
The Round House by Louise Erdrich
Canada by Richard Ford

In nonfiction, the nominees are:

Short Nights of the Shadow Catcher: The Epic Life and Immortal Photographs of Edward Curtis by Timothy Egan
(770 EGA)
The Mansion of Happiness: A History of Life and Death by Jill Lepore (973 LEP)
Spillover: Animal Infections and the Next Human Pandemic by David Quammen (614.43 QUA)

The nominees are selected by a seven-member committee comprised of library professionals from the American Library Association’s Booklist magazine’s editorial staff and the Reference and User Services Association (RUSA). Finalists were drawn from the past year’s Booklist Editor’s Choice lists and the RUSA CODES Notable Books List.

Winners will be announced during the 2013 ALA Conference in Chicago on June 30.

The Andrew Carnegie Medals for Excellence in Fiction and Nonfiction were established in 2012 to recognize the best fiction and nonfiction works published for adult readers in the previous year. They are funded through a grant from the Carnegie Corporation of New York and were established to reflect Andrew Carnegie’s deep belief in the power of books and learning to change the world.

New games are ordered and will be available soon! You can place a hold on them in our catalog using your St. Charles Library card number and PIN. Need help? Just give us a call.

Some of the new games include: For DS, Chimpact, Etrian Odyssey 2 and 3, and Scribblenauts. For 3DS, Legend of Zelda: Ocarina of Time 3D, Luigi’s Mansion: Dark Moon and Wipeout 3. For PS3, Ni No Kuni Wrath of the White Witch is coming. For Wii and XBOX360 with Kinect, Just Dance Disney Party.

These are just a few of the games coming. For more titles, look at the Library Quick Lists under Youth and Video Games. If you don’t see your favorite, please ask.

The successful candidate for this position will be a service-oriented individual with an enthusiasm and commitment to providing excellent library service for children, students, parents, and adults. The ideal candidate will be a self-motivated individual with a positive and out-going personality, have strong technology skills and the ability to thrive in a fast paced service-oriented department.
Duties: Will provide reference and readers advisory for children, students, and adults; provides assistance with online databases and Internet resources; and promotes services and programs for infants through grade eight.
Schedule: Serves 75% or more in a public service, public contact environment. Year-round, part-time position requires the ability to work various hours. Two weekday shifts including one evening for an average of ten (10) hours a week. Additional weekend hours on a rotational basis includes Saturdays. Availability to substitute for other Library Assistants preferred.
Qualifications: Requires an Associates degree in a related field, or a Library Technical Assistant (LTA) Certificate, as well as one year experience in a public or school library or bookstore. Requires knowledge of children’s and student’s reading interests and ability levels, as well as basic reference resources.
Minimum Starting Salary: From $14.21/hour.
Applications and Resumes accepted until 5:00 PM on Friday May 3rd, 2013

Now that the weather is finally warming up and Earth Day is here, it’s time to think about sprucing up our own piece of the world. It’s time for clean-up now, and soon it will be time to start planting flowers and vegetables. The Library has a huge collection of gardening books to inspire and assist you. Here are a few new titles to get you started:

The Beautiful Edible Garden: Design a Stylish Outdoor Space Using Vegetables, Fruits, and Herbs (635 BEN)

Everyday Roses: How to Grow Knock Out and Other Easy-care Garden Roses (635.933734 ZIM)

Straw Bale Gardens: the Breakthrough Method for Growing Vegetables Anywhere, Earlier and with no Weeding (635 KAR)

Annuals, Perennials & Bulbs for Your Home (635.9 HAL)

Online, StCPL cardholders have access to Hobbies & Crafts, which has books and magazines about gardening. Zinio also has gardening magazines that you can download. Questions? Ask us!

kt

Special Meeting

 Board of Trustees

St. Charles Public Library District

April 24, 2013

 7:00 PM

 A Special Meeting of the Board of Trustees of the St. Charles Public Library District will be held at the Library (One S. 6th Avenue, St. Charles, IL 60174) on Wednesday, April 24, 2013 at 7:00 PM.

Agenda

 100.     Library facilities plans under consideration

a.   Interior upgrades and improvements to existing facility

b.   Expansion of and/or additions to existing facility

c.   Satellite facility

d.   Maintenance and replacement of existing major systems

101.     Funds available

102.     Funding options

103.     Library demographics and use

104.     Development of integrated facilities plan

Spring is in the air and, thankfully, so are our friends, the birds! Early in the morning the robins have been chattering in my neighborhood, patiently awaiting the trees to sprout some leaves. If you have a bird feeder or a bird bath nearby, attendance has most certainly skyrocketed. Their return inspires me to refresh my bird song recognition. The Library has some clever books to help with this process:

Bird Songs: 250 North American Birds in Song   598.1594 BEL
Fun and interactive book that allows the reader to select songs by number and listen along.

Birdsong by the Seasons: A Year of Listening to Birds   598.1594 KRO
Includes 2 CDs of birdsongs

. . . or if you’re just in the mood for a good read featuring birds:

Bright Wings: The Illustrated Anthology of Poems
About Birds   808.819362 BRI
Includes a brief detail of each featured breed.

Sparrow: Poems by Carol Muske-Dukes
811.54 MUS
National Book Award Finalist

The Big Year: A Tale of Man, Nature, and Fowl Obsession   598.07234 OBM
Humorous account of birdwatching to the extreme.

Enjoy!

Robin illustration from The Graphics Fairy

There are no positions available at this time.

MINUTES

REGULAR MEETING

BOARD OF TRUSTEES

ST. CHARLES PUBLIC LIBRARY DISTRICT

MARCH 13, 2013

 The Regular Meeting of the Board of Trustees of the St. Charles Public Library District was held on Wednesday, March 13, 2013 at 7:10 pm at the Library.  Present:  President Tory Haines, Vice-President/Secretary Kimberly Reese, Treasurer Debra McManus, Trustees Karen DeVault, Cynthia Steimle; Director Diana Brown; Administrative Assistant Virginia Tsipas.  Absent: Trustees Norm Huntley, Mike Hill.  Library Staff present:  Bryan Wood, Bonni Ellis, Denise Farrugia, Laura Haule, Heidi Krueger, Myung Gi Sung.

WELCOME OF GUESTS

Mrs. Haines welcomed the staff members present at 7:00 pm.

MINUTES:  Regular Meeting, February 13, 2013

On pages 000683, 000684, 000687, 000688, the word “Substain” within the roll call for votes should be changed to “Abstain.”   Motion by Mrs. DeVault, second by Mrs. Reese, to approve the Minutes of the Regular Meeting of February 13, 2013, as so corrected.  Carried unanimously.

TREASURER’S REPORT:  February 2013

INTERNAL BUDGET REPORT:  February 2013

YEAR-TO-DATE STATEMENT:  February 2013

FUND BALANCE:  February 2013

INVESTMENT REPORTS for Valley Community Bank,

Harris Bank and IIIT:  February 2013

Motion by Mrs. Reese, second by Mrs. DeVault, to approve the Treasurer’s Report for February 2013, the Internal Budget Report for February 2013, the Year-to-date Statement for February 2013, the Fund Balance Report for February 2013, the Investment Reports for Valley Community Bank, Harris Bank and IIIT for February 2013.  Carried unanimously.

BILLS:  February 2013

Motion by Mrs. McManus, second by Mrs. DeVault, to approve the bills for February 2013 in the amount of $457,862.16.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

DIRECTOR’S REPORT:  February 2013

A copy of The Brief History of the Dead, the Our Community Reads book, was given to each Trustee.  The author will be at the Library April 9, 2013 to discuss the book.  Pam Salomone is doing a great job and the Republican will be at the Library to cover the author’s visit.  Mrs. Brown highly recommends the Trustees attend the State’s Attorney Seminar regarding FOIA and Open Meetings Act to be held March 21, 2013 from 2:00-4:00 pm.  Motion by Mrs. Reese, second by Mrs. DeVault, to accept the Director’s report.  Carried unanimously.

COMMITTEE REPORTS:

Foundation (Karen DeVault)

The Foundation met on February 14, 2013.  Two upcoming programs sponsored by the Foundation will be held in the Carnegie Community Room.  First on March 20 at 7:00 pm, Erin Fowler of the Art Institute’s Department of Museum Education will present the Picasso and Chicago program and on May 8 at 7:00 pm, Make ‘Em Laugh! A Cursory History of American Comedy Movies.  The Foundation Board has a new Board member Robert Gebhart.  A brick will be purchased for the Carnegie Walk in honor of Pamuella Mann, a former Director of the Foundation.  Pamuella Mann has accepted the invitation of Director Emeritus for the Foundation.  The next meeting will be held on March 14, 2013.

LINC (Kimberly Reese)

There was not a meeting in February.  The Executive Board will meet on March 21, 2013.

Motion by Mrs. McManus, second by Dr. Steimle, to accept the Committee Reports.  Carried unanimously.

Communications and Citizen’s Comments:  Following Robert’s Rules of Order, there is a 10 minute time limit per issue on testimony with a limit of two (2) issues per meeting.

UNFINISHED BUSINESS

80.    STRATEGIC PLAN:  FINAL VERSION

Mrs. Brown stated that this Plan is more malleable than in the past in light of changing technology and social economy.  Changes recommended by the Trustees during the February meeting were made along with additional action tasks, strategies for non-users and low users and encouragements for Trustees’ continued engagement.  Mrs. Haines likes the new Mission Statement.

81.    BUILDING PROGRAM STATUS REPORT AND DISCUSSION

         a.   Cost Estimates for a Satellite Facility

Mrs. Brown provided costs estimates for purchasing an existing building, building a new branch and lease/build out of an existing building in the Agenda Explanation of the Board packet.  Rakow Branch cost $4.6 million to build and their land was donated.

We have a heavy circulation in whole western area; areas 4 and 2 have a high circulation and a lot of children.

Mrs. Brown said we could use the .02% building and equipment fund for the satellite lease payments and maintenance. It is replenished with the year-end balance of the corporate fund.  So far, no one has disputed this levy. With an estimated $400,000 in operating costs (in addition to the lease), our year-end corporate balance is running $250,000 – $350,000. With the tax cap, we can expect to see that balance lessen each year, especially over the next three years, if the economy remains as it is.

Mrs. Haines would like for someone to come in and talk with us about the costs involved.  Mrs. Brown said the architect could do this too.  Miller Fund is over $600,000.  Special Reserve is $6.5 million.  Building and Equipment Fund is $3.3 million.  Abolish Working Class Fund, there’s a little over $500,000, but you wouldn’t get it back.  Mrs. Brown is concerned about operating after opening.

Satellite branch services could be popular materials, story times, digital satellite, computers, study areas, and meeting room.  Mrs. Brown stated that we also could do more high tech things in the original building.

Mrs. Haines suggested having a capital campaign.  Mrs. Brown suggested that the Foundation could look at doing this type of campaign.  Discussion was whether or not to do survey because previous survey response was low.  The two book drops at Caputo’s are used about the same as other book drop locations.  Mrs. Haines asked if Rakow library has statistics of our patrons using their library.  Mrs. Ellis said they cannot separate out.

Mrs. Haines said only downside for northwest site is that our patrons could use the Rakow Branch.  Our satellite branch would have to be spectacular and very inviting.

Mrs. Haines asked how the Red Gate Bridge helps with this Library.  Mrs. Brown said she will ask Brian Townsend for information.

Diana Brown suggested talking to people who own some land in northwest area and maybe they would like to donate it.

Motion by Mrs. McManus, second by Dr. Steimle, to obtain costs for purchasing a building, leasing a building and also look at load bearing standards on possible locations.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

81.    BUILDING PROGRAM STATUS REPORT AND DISCUSSION

         b.   Status of Main Library Improvements

Diana Brown said we did apply for the Live and Learn Grant and will know the results by the April 2013 meeting.  Motion by Mrs. McManus, second by Mrs. Reese, to move ahead with improvements for the existing Library, and approval to work with the architect, Lohan Anderson.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

NEW BUSINESS

82.       PER CAPITAL GRANT 2014:  ILLINOIS STATE LIBRARY REQUIREMENTS FOR BOARD ACTION

            a.   Annual Review of a Chapter in SERVING OUR PUBLIC Standards:               

                  Chapter 10: “Marketing, Promotion and Collaboration”

Did change the Strategic Plan to accommodate this standard (non-users).  Mrs. Brown asked the Trustees to look through the Strategic Plan.

            b.   Environmental Scan of Community by Library Board

State will have webinar.  More information will be provided to see what State wants.

83.       BIENNIAL REVIEW OF LIBRARY POLICIES

            a.   Selection Policy (Resolution 2005/2006-6: Establishing the Selection

                  Policy for the St. Charles Public Library District)

This policy is reviewed every two years.  Mrs. Brown recommends no changes.  Trustees reviewed and affirmed Mrs. Brown’s recommendation.

            b.   Materials and Facilities Use Policy

                  i.    Resolution 2008/2009-9:  Rescind Current Policy

Motion by Mrs. McManus, second by Mrs. DeVault, to rescind Resolution 2008/2009-9.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

                   ii.   Resolution 2012/2013-5:  Adopt Updated Policy

Motion by Mrs. McManus, second by Mrs. DeVault, to adopt Resolution 2012/2013-5.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

             c.   Illinois Freedom of Information and Open Meetings Acts

            d.   Illinois Ethics Act (and Library Ordinance 2003/2004-8: Ethics)

These Acts were reviewed by the Trustees.  Illinois Ethics Act answers some questions about referenda and elections.

84.       DISTRIBUTION OF FORM FOR DIRECTOR’S ANNUAL RVIEW

            (to be conducted at April meeting)

Mrs. Haines requested the Trustees to review the form and be prepared to discuss at the April meeting.

85.       PERSONNEL:  RECOMMENDATIONS

            a.   For Approval of “Digital Services Librarian” Position Description

This is a new job description for an existing position which was developed after the Board’s post-referendum commitment to staff and patron training in new technologies.  Hours for this position are available because of hours lost from previous staff retiring.  Motion by Mrs. McManus, second by Mrs. Reese, to approve the Digital Services Librarian job description and to approve the status for this job from part time to full time.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

            b.   For Change in Status of a Reference Librarian Position From Part Time  to Full Time

Motion by Mrs. Reese, second by Mrs. McManus, to approve change in position status for Brian Meyer from part time to full time as Digital Services Librarian.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None. 

             c.   For Position Title Change from Virtual Services Coordinator to Electronic

                  Resources Coordinator

Motion by Mrs. Reese, second by Mrs. McManus, to approve the title change for position of Electronic Resources Coordinator.  Carried unanimously.

 86.       PERSONNEL:  RESOLUTION 2012/2103-6:  RETIREMENT OF REFERENCE AND INFORMATION SERVICES LIBRARIAN LAURA HAULE

Mrs. Haines read the resolution honoring Laura Haule.  Motion by Mrs. McManus, second by Mrs. DeVault, approving Resolution 2012/2013-6.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None. 

 87.       PROPOSAL AND TIMELINE FOR LIBRARY WEBSITE REDESIGN

Mrs. Brown stated this is included in the marketing plan and current budget.  It is an expensive undertaking, but our website now is structurally unmanageable.  We want to make it more user friendly and to maintain it in-house.  We are currently with an independent contractor and it is expensive.  Mrs. Haines asked what staff member would perform this task.  Mrs. Brown said a few people on staff could do it by using scheduled hours differently.  We want to get bids to see the cost; there is a range from $6,000 to $40,000.  $30,000 is more realistic for high end.  Trustees authorized to proceed.

88.       ANNUAL BOARD WALKTHROUGH

Agreement to have Board group walkthrough in May 2013.  To be placed on the Agenda prior to New Business.

89.       BUILDING MAINTENANCE AND REPAIRS

Nothing to report.

90.       CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING SUBJECTS:

            a.         Acquisition and lease of property [5 ILCS 120/2 (c)(5) and (6)]

            b.         Litigation [5 ILCS 120/2(c)(11)]

            c.         Personnel [5 ILCS 120/2(c)(1)]

Closed Session not necessary.

91.       POSSIBLE VOTE ON ITEMS DISCUSSED IN CLOSED SESSION

No votes needed.

ADJOURN

Motion by Mrs. McManus, second by Mrs. DeVault, to adjourn at 7:59 pm.  AYES:  McManus, Haines, DeVault, Reese, Steimle.  NAYS:  None.  ABSENT:  Huntley, Hill.  ABSTAIN:  None.

Kimberly Reese, Secretary

Board of Trustees